Rules and Regulations in Using a Franking Machine
If you have invested on a franking machine, you might think that it is easy to use it. Perhaps you are thinking that all you need to do to have a franked mail is to just put your mail through the machine. Read more about Franking Machine at click for more
. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. If you are going to use a franking machine for your business, learn from the basics below.
A mail franking license is important before you can use a franking machine. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 You also need to follow the rules in preparing your mails. The franking machine supplier will be the one to provide you with a license.
Then, you should set your machine. Every time you need to use your franking machine, you need to do a test print first. You should also set the machine to ?0.00. This is the way to ensure that your machine has enough ink. Your mail can be delayed or surcharged if it has marks that cannot be read. Make sure you get it right because even if you can claim back your franked mail to check the mistakes, they will already charge you 15%.
Then you should set up the correct price, time, and date before printing. Double check what you have set all the time. Many machines will do this automatically, but it is still worth checking to make sure that the machine is correctly synchronized.
To give clear and legible marks to packets and envelopes that are not of standard size, then you can frank these by using labels.Read more about Franking Machine at view here for more
. If your marks are illegible, it can give you problems. You can get labels from your franking machine suppliers or in some online stores. Since there is a great variety in prices, it is good to shop around for your franking machine labels and ink compare prices of different suppliers and choose the most affordable one.
A return address should be included in your envelope. Ask your franking supplier about the latest specifications on return addresses. If your return address is incorrect, then you mail can be delayed or returned to you.
Red ink should be used for franking marks and blue if you are using cleanmail products. Marks are printed on the right hand corner of the mail and should be clear, and complete.
You can save a lot on your postage fee with a franking machine. You should purchase a franking machine that fits the need of your business. To find out the right franking machine for your business you can check out the different franking machine online.Learn more from https://en.wikipedia.org/wiki/Franking_Machine.